Nowadays, it is more and more common that when a new employee joins the company, only paperwork related to contracts and salary estimates is waiting for the HR manager. Handover protocols also came on the scene. Because it is a common thing today that when starting a new job, a company laptop, a company phone, sometimes a uniform, a company car, company keys, a company chip and so on are waiting for a new employee. In short, there's a lot of it. And it can happen that even the more self-seasoned Personnel forgets something. Let's take an example from practice:
The employee left XY company while still on probation. Unfortunately, even with a company mobile phone.
They were not happy with XYX employee. So they decided to terminate the employment while he was still on probation. Everything went according to standard procedure. But then they stumbled.
He was giving away a lot. Company laptop, chip, keys, employee card, company car (and keys to it) and so on. So in the jumble of paperwork and surrender, it sort of forgot that the employee didn't return the service phone.
No one told him when he left to give it back. So he kept it. Because he thought... and there was a complication.
Can this case be avoided? He'll give. Not only by the increased vigilance of the entrusted person, but also thanks to the Entrusted Property module, which can be found in our personnel software Pinya HR.
The system keeps track of the employees' assets entrusted to you.
1. When an employee starts, you register all the assets entrusted to the incoming employee.
2. When this employee leaves, you can then see what he has to give back. And also whether the outgoing employee has confirmed the return with his (online) signature.
When a new employee comes on, it is quite common for his or her to proceed from the side. HR and the transfer of company property. However, the transfer of property can take place not only at the time of commencement, but at any time during the employee's working activity in the company.
Whether it is a company laptop, car, mobile phone or just a company uniform, it is necessary for the employee to sign a transfer protocol when handing over or entrusting property. And the latter can be either classically processed manually or automatically generated by a computer.
In PINYA HR, it is possible to have a handover log for a given employee automatically generated using the Document Generation function. How these modules and functions work in practice, you can try for yourself in the demo version of the software Pinya HR. Non-binding and free for 14 days.
