Sometimes it's just too much. On all of us. So any improver that makes our work at least a little easier will always come in handy. And in HR, this is doubly true. You have to think for more people at once. Employee A must go for a medical examination. Employee B did not provide a certificate of study. Employee C got married, so you need a copy of her new ID. And so on.
In the era of digitalization, it is no longer as demanding as it used to be, since we can leave the maximum information to the system to guard everything for us. Especially if you use staffing software that has all the important features. However, you still have to look at some things for yourself. Checklists can help with that.
Paper diaries, weekly and monthly planners, reminders on the phone. All this can be replaced by a digital checklist at work. Prepare in advance a list of tasks that must be fulfilled in the selected activity in your company. For example, in the context of onboarding. Is a new employee coming in? Just generate an onboarding checklist, it shows the tasks, the department that is in charge of completing the task, and the time to which the task is to be completed. Thanks to this, the HR manager only needs to specify the responsible person and adjust the deadline if necessary.
HR checklists significantly save the work of HR specialists.
Or in the case of something less formal - celebrating the birthday of your colleagues. Common case from practice:
Find a suitable date, book a venue, arrange a snack or choose a suitable gift. The more you want to take care of the celebration, the more tasks arise, so you take a colleague to help. It works until a few days before the planned celebration, the co-organizer asks you if you ordered a gift.
“Me?! You should have been in charge!”
Arguing over who was actually in charge of it is pointless. All that matters at that moment is to quickly order a gift and pray that it arrives by the date of the celebration. So little is enough for everything to go smoothly. Create a checklist.
You can also create an effective ckecklist in our Pinya HR personnel system. You write down tasks, set deadlines, assign them to responsible persons, and then you can calmly watch how the checklist fulfills. Because after entering a task from the checklist, a notification will appear to all interested parties.
What the checklists in our Pinya HR look like, you can test it yourself in the trial version of our software, which is available for 14 days free of charge.
