We have prepared for you a summary of several steps that will make it easier for you to start a new colleague and ensure that the new employee can quickly do his job at 100%.
Eliminate the possibility of human error
Complicated, lengthy and annoying paperwork is an integral part of any new employee onboarding. If this administrative activity is carried out manually, it carries a high risk of error rates. However, we can significantly streamline this process with the use of specialized software designed to manage HR processes. Properly selected software for the HR manager fills in all important employee data, automatically prepares personnel documents, conducts online training of the new employee, assigns him the necessary aids, and schedules important meetings.
The possibility of human error is eliminated to a minimum, and the personnel officer has the time and space to devote to incorporating a new colleague into the team.
We will be happy to help you with the automation of administrative work related to the new arrival of employees. Try a free and non-binding demo of the software Pinya HRwho will handle all the paperwork for you related to the registration of employees, the transfer of work aids, training and other activities.
You can try the Pinya HR software for free and without obligation: REQUEST TO JOIN THE DEMO PINYA HR
Create a “welcome team”
In addition to the basic training that you can do online through software equipment, it is very beneficial if seasoned team members attend to the new employee at the beginning of their work. However, these experienced workers are usually very busy and often forget or postpone working with new colleagues. It is therefore appropriate to establish binding inclusion procedures.
The adaptation procedures for a new colleague are always individual and depend on the setting of the internal corporate culture in the company. Very useful are short meetings of about 20 minutes with colleagues both in the closest team and from other departments, which are carried out in an informal spirit. Another useful tool to determine mentors who accompany the new colleague through all processes in the company. They work together, and the mentor oversees the correct implementation of the tasks of the new worker. The mentor can also test the newcomer, in the form of questions about some tasks they have discussed in the past.
Creating a welcome team including mentors will be facilitated by software that can automatically create an organizational structure and assign employees to specific superiors. This function is also performed by the software. Pinya HR. Try the organizational structure in the demo for free and without obligation: REQUEST TO JOIN THE DEMO PINYA HR
Do not forget about the good mood
People decide to join your company probably because they believe that you offer them better working conditions and opportunities to develop their personal careers. They also expect a pleasant working collective. All these expectations of them are legitimate and should be fulfilled. When starting, it is important not to suffocate new employees with too much administration and focus on quality inclusion in the team.
You can support a good mood and cooperation in the team by organizing informal events and trips. It is advisable to involve a large number of employees in the organization of these activities so that everyone can put their hand to the work.
Every comment and request of an employee should be heard by the personnel department, and the employee should feel that his voice is heard. If your employees feel that the company is investing in them, this will be reflected in their good mood and increased work performance.
Ask for feedback
Preparing a complete adaptation process is only the first part of properly integrating a newcomer into the work team. After all the input tasks have been completed and integrated into the team, it is time to find out the feedback. Ask the new colleague how he feels at work, how satisfied he was with the reception, the information he received at the beginning of his work, and what he would change or modify if necessary. Each new suggestion or reminder will help you fine-tune the adaptation process of the new employee to a precise form.
Some companies approach the process of adapting a new colleague in the form of a game. They will offer employees the opportunity to choose what they will do for the first week. Whether he wants to work immediately in a team, or to study norms, to work on an independent task or only with a mentor. According to their wishes, the staff then sets the boarding process according to his wishes. In addition, this alternative approach allows the HR department to reveal the characteristics of the employee, his work practices and attitude to work in general.
